Problem: Too Much Data, Not Enough Clarity

If you don’t use a custom dashboard: You spend extra time jumping between reports and screens. Critical alerts end up lost in piles of less useful data. 

If you set up a personalized VMS dashboard: You see what matters, like machine updates, stock levels, refill alerts, or sales comparisons. 

Result: A vending operator reduced refill alert response times by 40% after adopting a custom VMS dashboard created for their team. 

Different Views Mapped to Team Roles

Your technicians don’t care about sales graphs. Your accountants don’t want to deal with refill notifications. Your franchise managers don’t need updates about machine temperatures. 

A good vending machine management system focuses on giving the right info to the right people: 

• Technicians check the current machine status and health updates 

• Operators track inventory trends and bestselling items 

• Accountants access profit details, expenses, and tax-ready records 

• Managers monitor an overall summary of machines in different locations 

Each person gets what’s relevant, so tasks get done quicker and with less hassle. 

Quick View of Live Sales 

The best vending software gives you real-time sales stats on your dashboard. You can check sales by machine, by product, or across multiple locations. 

No more waiting around to get end-of-day numbers. Instead, you can check: 

• Best-selling products 

• Items that aren’t performing well 

• Sales patterns by time and date 

• Revenue broken down by location 

What Happened: 

One college vending partner used live dashboards to swap out slow-selling items. Just two weeks later, sales went up by 22 percent. 

Live Inventory Tracking 

With the built-in vending machine inventory app, your dashboard can display things like: 

• Alerts for items running low 

• Notifications for products nearing expiration 

• How stock is turning over 

• Recommendations to restock 

You can also customize the dashboard to sort by machine type specific products, or locations. 

The Results: 

A retail chain cut inventory waste by 35 percent with a live inventory dashboard that focused on items selling fast and those close to expiring. 

Keep Tabs on Machine Operations and Location Easily 

An advanced vending machine tracking software dashboard lets you see key details in real time, like: 

• You can monitor the machine’s condition in real-time — whether it’s Active, Online, in Planned Downtime, Down, or Terminated. 

• Real-time locations with the vending machine locator app 

You can figure out which machines need fixing before customers notice any problem. 

Takeaway: 

One operator skipped 15 service visits in a single month by using proactive alerts from their VMS dashboard. That’s a big win for saving time and effort! 

Simple Tools to Handle Accounting Smarter 

Finance-friendly dashboards provide: 

• Earnings reports by day, week, or month 

• Per-machine or per-product profits 

• Tax-friendly recordkeeping 

• Tracking of expenses 

Integrated vending machine accounting software makes handling complex tasks much easier. 

Result: 

One franchise owner reduced the time spent on monthly bookkeeping by 60% after installing an automated financial dashboard. 

Works with Any Machine Type 

Whether it’s snacks, drinks personal protective equipment, napkins, or even office supplies, a tailored dashboard adjusts to display the right stats. That’s what makes a future-ready vending machine software solution stand out. 

You can create widgets or set up alerts to: 

• Track seasonal trends in products 

• Compare performance across different locations 

• Monitor specific machine types like conveyor systems, elevators, or smart touchscreen models 

With the top-tier vending machine inventory management software, you get built-in flexibility to customize as needed. 

Running a vending business means moving fast and making confident calls. A customized dashboard in your vending machine system gives you what you need at the right moment to make that happen. 

Stop wasting time digging through details. Focus on what matters. 

Whether you oversee 5 machines or 500 in schools, shopping centers, or medical facilities, your vending machine software should align with what you aim to achieve. 

Make your dashboard the core of your operations—live data meaningful insights, and prepared for what’s ahead.